Digital Documents & Hub bring your documents to life

Love them or hate them, organizations run on documents and these days we’re drawing in them whether they arrive in an envelope, an instant-message or email. We create them, send them out, get them back, print them, file them, retrieve them and our processes live by them.

Whether it’s a simple permission slip authorizing something, through to a complex multi-page application form that calls for supporting items such as proof of ID and various signatures.

Traditional documents just don’t work very well for the modern world, and any that contain Personal Identifiable Information (“PII”) present a security risk whenever they’re printed or emailed. Paper forms can get lost, either in the mail or in a busy office.

They can be returned with sections that are incomplete or incorrect and they can be late. Even so-called “electronic documents” such as PDFs suffer from exactly the same problems as paper, of getting mislaid, forgotten about or completed incorrectly.

Get rid of paper, create seamless experiences, and ensure student success!

Easily create Digital Documents for students & staff

Edular’s single solution makes document management easy and means all your student & staff data reside securely where it needs to be – with your students and staff. It takes your existing documents and turbo-charges them into the 21st century, while still retaining whatever layout and branding you need. Whether you’re paper-based, use PDFs & .doc files or you have a mixture of both. Edular’s Digital Documents & Hub provides a super-efficient way to manage all your data-capture & storage needs.

With our easy-to-use Digital Document creator, anyone can take an existing form whether it’s currently in paper or electronic form and in minutes convert it into an intelligent Digital Document that supports text boxes for writing, radio buttons for selections and Digital Signatures for authorization. It can even automatically auto-fill whatever information you need, such as Student Name, Programs, Campus names, terms and any other data within Edular, without relying on any external software to achieve this.

Edular’s Digital Documents can even make sure the user adds the correct supporting information such as photo ID or even other documentation, so you can do away with endlessly chasing people for items they forgot to send.

Edular makes it easy to create any Digital Documents

Edular’s Digital Document Creator allows anyone to easily turn a PDF or even paper-based documents into dynamic Digital Documents and distribute them to one person or a thousand people, with just a few clicks of a mouse.

No coding, no developers, no extra software, no headaches. Simply highlight the areas of your form which you want students or staff to complete and it’s ready to go. You can even ensure people send you exactly what you need by adding mandatory fields, selection checkboxes and even digital signatures.

Combine the power of Digital Documents with Automated Tasks and Intelligent Checklists

On their own, Edular’s Digital Documents deliver a massive efficiency improvement wherever they’re a simple survey through to a complex college Admissions and Application process – but combine them with Edular’s Automated Tasks, Intelligent Checklists or Triggers and Digital Documents become an automated workflow, allowing you to create multi-stage, multi-signature processes for whatever you need.

A single Digital Document can be sent out to your entire campus and contain multiple workflow steps which route to different departments or individuals inside or outside of your organization. Every step of the way is backed up by notifications and alerts which ensures nobody can forget to do their part. This superb convenience is key for student engagement and success.

The hub of all knowledge

Edular’s Digital Documents are incredibly flexible and can be used for anything from a simple permission form right through to a multi-page application for Financial Aid or even college admission requiring signatures from multiple people.

Something as useful as Digital Documents deservers its own dedicated space and in Edular we call it the Hub. From within the Hub you can find everything you need to work with your Digital Documents, from a web browser, tablet, or our smartphone app.

Replace paperwork, turbo-charge efficiency

Edular’s Digital Document Hub is your central “filing cabinet” which allows customizable permission-controlled access to the information that arrives from all your departments and sources – no more hunting around across emails, chats and paperwork. Secure access to the Hub can easily be provided at the departmental or individual level and staff or students can access documents 24/7 from their mobile devices – further improving the efficiency of reading & responding. It’s like having an electronic filing cabinet with you wherever you go, and because each document is time-stamped whenever it arrives back, auditing and reporting is a breeze for administrators via automatic progress reports.

Some forms are better suited to being used directly on your website – in Edular we call these WebForms, The style and layout of WebForms can be customized just like Digital Documents.

Migrate paper or PDF documents

Whatever forms you currently have, on paper or in electronic PDF format – Edular’s easy to use Creator lets you transform them into dynamic, Digital Documents.

Web forms can be documents too

If you currently use forms on your website, these can also be incorporated into Edular’s Digital Document Hub and connected to other modules to create a powerful workflow.

Intelligent Triggers and Actions

Once any document becomes a Digital Document, automated actions can be triggered when situations arise – improving efficiency and reducing errors.

Automate your workflow

Make the most of Digital Documents by combining them with Automated Tasks and checklists, allowing multiple people to contribute to them and actions to be taken.

Auditing data at your fingertips

As a Digital Document, precise time and data records are maintained every step of its journey – allowing you to easily see who submitted what and when..

Secure is now the default condition

How secure is an emailed PDF document or worse still a printed sheet of paper? A Digital Document is only seen by specific individuals involved and store securely within Edular.

Benefit from Digital Documents everywhere!

Our Digital Document solution is not an island. In its own right it can replace insecure, inefficient paperwork and PDFs – but when you combine Digital Documents with Edular’s Automated Workflow and Checklist Items, they can revolutionize every department across your organization.

Attendance

Edular’s attendance tracking feature brings 21st-century technology to the 21st-century learning environment, whether it is on-premises or online via remote learning. Edular checks every box by automating the “who, where, & when” of attendance with an efficient high-tech solution.

Faces and places

Our powerful combination of location-based & biometric technologies makes taking attendance foolproof & secure

SAP monitoring

Automated data-driven insights alert staff of students who seem to be failing attendance before problems arise

On-site or online

Edular manages attendance for online, offline or a hybrid learning model of both.

Practical & lab work

Practical and assignment-based courses? We’ve got you covered. Edular makes tracking progress a breeze.

Externships

Externship record-keeping, submission and approval with digital signatures remove the need for endless paperwork & filing.

Automatic day planner

Daily lesson-plans and notifications ensure students (and staff!) never forget where they need to be

Financial Aid

Financial Aid (FA) is complex, time-consuming, and requires consistent standardized document collection, Edular simplifies the process. 

Edular’s Financial Aid solution provides an easy-to-understand, human-friendly process, every step of the way. Unique to Edular, students have constant visibility of where they are in the process; what they need to do; when they need to provide documentation; and if there is a status change. It allows students to review and establish their financial plans for college.

Total visibility

Staff & students are completely in-sync with every aspect of the application & packaging process 24/7 via the mobile app or web.

Detailed statistics

Instant access to all the vital information you need, driven by live data and dynamically updated by the second

Fully-digital documents

Integrated with Edular’s Digital Document Hub, giving you complete access to original documentation for review.

The complete solution

Everything in one place. No more hopping from software to software to find things

Packaging, wrapped!

The complete packaging process is a click or a tap away, from any web browser or the Edular app; ISIR, Disbursements, Refunds & Notices.

Chasing without running

Automated tasks and workflows make chasing people for information and documents a thing of the past

Engagement

Communication is everything and Edular is everything you need.

Staff can keep in contact with students in the ways that suits them best; create your own custom channels for individual courses, direct one-to-one messaging, group chat, push notifications and much more.

Instant messaging

Secure direct-messaging between staff and students on an individual, program, group  or campus basis

Communicate your way

Create your own custom channels for any purpose; for each campus, study group or even social activities.

Digital diary

 Calendars can contain everything from automated lesson plans, lab & resource bookings through to one-to-one meetings or sports events.

Notifications

Instant push notifications in the mobile app or web browser. However you access Edular you’re never out of touch with what needs to get done.

No spam!

All your communication is private to the school’s staff and students you can be sure there will be no ads, no malware and no unwelcome visitors.

It's all integrated

Everything from events to tasks can be created, viewed and actioned directly from within a conversation flow

Admissions

Applying for your Institution becomes simple. Prospects can apply from their mobile device and complete the entire process digitally.  Your Admissions Department is more efficient by utilizing automated communication processes, requesting next-steps, gathering documents and viewing real-time progress data on intuitive dashboards.

Lifecycle visibility

From leads through to enrolment, your funnel progress is dynamically updated

Never miss a thing

Checklist items won’t be missed, ensuring timely procession for all applicants

Automated tasks

See your responses and any that need chasing up, all in the same place

Follow-up on followups

Never overlook an action point.  – everything that needs doing is right there in front of you.

Meet your targets

See exactly how you’re doing against agreed metrics in real time

Filing cabinet, be gone

Easily convert your existing paperwork into Digital Documents and avoid pointless re-keying, errors and omissions.

Attendance

Edular’s attendance tracking feature brings 21st-century technology to the 21st-century learning environment, whether it is on-premises or online via remote learning. Edular checks every box by automating the “who, where, & when” of attendance with an efficient high-tech solution.

Faces and places

Our powerful combination of location-based & biometric technologies makes taking attendance foolproof & secure

SAP monitoring

Automated data-driven insights alert staff of students who seem to be failing attendance before problems arise

On-site or online

Edular manages attendance for online, offline or a hybrid learning model of both.

Practical & lab work

Practical and assignment-based courses? We’ve got you covered. Edular makes tracking progress a breeze.

Externships

Externship record-keeping, submission and approval with digital signatures remove the need for endless paperwork & filing.

Automatic day planner

Daily lesson-plans and notifications ensure students (and staff!) never forget where they need to be

Financial Aid

Financial Aid (FA) is complex, time-consuming, and requires consistent standardized document collection, Edular simplifies the process. 

Edular’s Financial Aid solution provides an easy-to-understand, human-friendly process, every step of the way. Unique to Edular, students have constant visibility of where they are in the process; what they need to do; when they need to provide documentation; and if there is a status change. It allows students to review and establish their financial plans for college.

Total visibility

Staff & students are completely in-sync with every aspect of the application & packaging process 24/7 via the mobile app or web.

Detailed statistics

Instant access to all the vital information you need, driven by live data and dynamically updated by the second

Fully-digital documents

Integrated with Edular’s Digital Document Hub, giving you complete access to original documentation for review.

The complete solution

Everything in one place. No more hopping from software to software to find things

Packaging, wrapped!

The complete packaging process is a click or a tap away, from any web browser or the Edular app; ISIR, Disbursements, Refunds & Notices.

Chasing without running

Automated tasks and workflows make chasing people for information and documents a thing of the past

Communication

Communication is everything and Edular is everything you need.

Staff can keep in contact with students in the ways that suits them best; create your own custom channels for individual courses, direct one-to-one messaging, group chat, push notifications and much more.

Instant messaging

Secure direct-messaging between staff and students on an individual, program, group  or campus basis

Communicate your way

Create your own custom channels for any purpose; for each campus, study group or even social activities.

Digital diary

Calendars can contain everything from automated lesson plans, lab & resource bookings through to one-to-one meetings or sports events.

Notifications

Instant push notifications in the mobile app or web browser. However you access Edular you’re never out of touch with what needs to get done.

No spam!

All your communication is private to the school’s staff and students you can be sure there will be no ads, no malware and no unwelcome visitors.

It's all integrated

Everything from events to tasks can be created, viewed and actioned directly from within a conversation flow

Admissions

Applying for your Institution becomes simple. Prospects can apply from their mobile device and complete the entire process digitally.Your Admissions Department is more efficient by utilizing automated communication processes, requesting next-steps, gathering documents and viewing real-time progress data on intuitive dashboards

Lifecycle visibility

From leads through to enrolment, your funnel progress is dynamically updated

Never miss a thing

Checklist items won’t be missed, ensuring timely procession for all applicants

Automated tasks

See your responses and any that need chasing up, all in the same place

Follow-up on followups

Never overlook an action point.  – everything that needs doing is right there in front of you.

Meet your targets

See exactly how you’re doing against agreed metrics in real time

Filing cabinet, be gone!

Easily convert your existing paperwork into Digital Documents and avoid pointless re-keying, errors and omissions.

There's much more to see!

A website can only go so far.

We’d love to show you the power, flexibility and ease of use that Edular delivers.

Get in touch today for a friendly demonstration.